Training Forms and Documentation

Training Forms — DAF Form 623, 623A, CFETP, AFJQS

Why Training Documentation Matters

Documentation Purpose

Training documentation is important to personnel at all levels because it:

Validates the status of training and task qualification
Helps managers assess mission capability and readiness
Defines requirements for individual career progression

DAF Form 623, Individual Training Record

DAF Form 623 Purpose

The DAF Form 623, *Individual Training Record Folder*, six-part folder (when required by the career field manager), or approved electronic equivalent, is generated for all trainees entering upgrade training for the first time.

What It Reflects

The training record reflects:

Past and current qualifications
Used to determine training requirements

Maintenance and Access

Supervisors:

Maintain the training record
Ensure it is available to applicable personnel in the chain of command, including the unit training manager, upon request

When the Record Is Returned

Record Return Triggers

Unless classified, the training record is returned to the member upon:

Separation
Retirement
Commissioning
Promotion to Master Sergeant
As otherwise directed by the career field manager

DAF Form 623A, On-the-Job Training Record Continuation Sheet

DAF Form 623A Purpose

Use the DAF Form 623A, *On-the-Job Training Record Continuation Sheet*, or automated version, to document an individual's training progress.

The form reflects:

Status
Counseling
Breaks in training

Career Field Education and Training Plan (CFETP)

CFETP Definition

The CFETP is a comprehensive core document identifying life-cycle education and training requirements, training support resources, core and home station training, and deployment/unit type code task requirements for USAF specialties.

How Supervisors Use It

Supervisors use the CFETP to:

Plan, prioritize, manage, and execute training within the career field
Identify and certify all past and current qualifications

CFETP Part I

Part I provides information necessary for overall management of the specialty and is maintained as part of the work center master training plan.

CFETP Part II

Part II contains the specialty training standard identifying:

Duties, tasks, and technical references to support training
Core and home station training tasks
Deployment/unit type code tasks
CDC requirements

Where to Keep It

CFETP Storage

At least one copy of the entire CFETP (Part I and II) should be kept in the work center for general access. Electronic copy is authorized if CFETP is in an automated system.

Embedded Competencies

AFCFMs are responsible to ensure their respective CFETP embodies Airmanship and incorporates the following competencies aligned with the Air Force foundational competencies:

Communication
Accountability
Teamwork
Analytical thinking
Resource management

Air Force Job Qualification Standard (AFJQS)

AFJQS Definition

The AFJQS is a training document approved by the career field manager for a particular job type or duty position within a USAF specialty.

Training Forms — DAF Form 803, 797, 1098

DAF Form 803, Report of Task Evaluations

DAF Form 803 Use

Evaluators use the DAF Form 803, *Report of Task Evaluations*, to conduct and document completion of task evaluations during:

Training staff assistance visits
When directed by the commander
When task certification requires validation

Filing Requirements

Single-Trainee Filing

Completed evaluations conducted on a single trainee by the supervisor/trainer or task certifier are filed in DAF Form 623, Individual Training Record, until upgraded or no longer applicable.

SAV Filing

Unit training managers maintain task evaluations performed during SAVs (Staff Assistance Visits) with the completed report.

DAF Form 797, Job Qualification Standard Continuation/Command JQS

DAF Form 797 Definition

DAF Form 797, *Job Qualification Standard Continuation/Command JQS*, is a continuation of the CFETP Part II, or AFJQS.

What It Defines

This form defines:

Locally assigned duty position
Home station training
Deployment/unit type code requirements not included in the CFETP, Part II

DAF Form 1098, Special Task Certification and Recurring Training

DAF Form 1098 Use

Supervisors use the DAF Form 1098, *Special Task Certification and Recurring Training*, to document selected tasks requiring recurring training or evaluation.

Source Authority

Source Identification

USAF and major command directives may identify tasks contained in the CFETP that require:

Special certification
Recurring training
Recurring evaluations